The Equal Employment Opportunity Commission (EEOC) recently announced an updated “Know Your Rights: Workplace Discrimination is Illegal” poster, which would be replacing its “EEO is the Law” poster. Similar to other required postings, this poster must be posted in a conspicuous location on the work premises.
The poster is available in print format, for in-person workspaces, and in electronic formats for remote employees and employees who utilize screen-reading technology for visual impairment. The EEOC encourages employers to post this and other posters electronically for remote employees.Failure to comply with the EEOC’s new posting requirement is punishable by a $569 fine, which is applicable for each individual offense.
Several states also require or allow state-mandated postings to be distributed electronically:
- New Jersey: New Jersey law permits employers, who maintain an employee website for which it regularly posts notices, to satisfy posting requirements by posting notices on such website.
- California: Although posters must still be posted in the physical workplace, the state of California allows employers to distribute required notices and posters to remote employees via email attachment.
- New York: As we discussed previously (here), New York has passed a bill that, if signed by Governor Kathy Hochul, will require mandatory postings to be distributed via email or an employer’s website.
If you have any question about this or other required postings, please reach out to us.